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Microsoft Excel 2010 Expert

Question No: 21

You work as an Office Assistant for Tech Perfect Inc. You are working in the spreadsheet of the

company#39;s high selling products. You want to find out the matching values. You get an unexpected error that when you attempt to look up or match a lookup_value within an array, Excel is not able to recognize the matching value. Which of the following steps will you take to resolve the problem? Each correct answer represents a part of the solution. Choose all that apply.

  1. Remove the unseen spaces at the start or end of the first Macro cell.

  2. Delete the column having the TRIM function.

  3. Copy the contents of the new column and paste them on the top of the original column by using paste gt; special gt; values sequence.

  4. Create a new column subsequent to the one with the additional spaces in it.

  5. Use the TRIM function in the new column.

Answer: B,C,D,E Explanation:

In this situation, you will take the following steps:

1.Create a new column subsequent to the one with the additional spaces in it. 2.Use the TRIM function in the new column to get rid of extra spaces.

  1. Copy the contents of the new column and paste them on the top of the original column by usingpaste gt; special gt; values sequence.

  2. Delete the column having the TRIM function.

Answer option A is incorrect. This is an invalid answer option.

Question No: 22

Rick works as an Office Assistant for Tech Perfect Inc. He is creating a report through Microsoft

Excel

2010. Rick wants to trace the project with the actual requirements. For this purpose, he is

required to compare month to month, actual v budget, quarter to quarter, year to year variances.

Which of the following will Rick use to accomplish the task?

  1. Evaluate Formula

  2. Accounting template

  3. Form control

  4. Trust Center

Answer: B Explanation:

The accounting template is used for numbering months of a financial year to period numbering. It is used to compare month to month, actual v budget, quarter to quarter, year to year variances. It is the initial point for other reports that need the use of months.

Answer option C is incorrect. A form control is an original control that is compatible with old versions of Excel, beginning with Excel version5.0. It is designed for use on XLM macro sheets. It can be used when a user wants to simply interact with cell data without using VBA code and when he wants to add controls to chart sheets. By using form controls, the user can run macros. He can attach anexisting macro to a control, or write or record a new macro. These controls cannot be addedtoUserForms, used to control events, or modified to run Web scripts on Web pages.

AnsweroptionAisincorrect.EvaluateFormulaistheformulaexaminationtoolprovided

by Microsoft Excel. This tool is useful for examining formulas that do not produce any error but

are not generating the expected result.

Answer option D is incorrect. Trust Center is where a user can find security and privacy settings

ForMicrosoft Office 2010 programs.

Question No: 23

Rick works as an Office Assistant for Tech Perfect Inc. He is creating a report through Microsoft

Excel 2010. Rick wants to interact with cell data but his computer does not contain VBA code and few features of his computer are still Excel 5. 0 features. Which of the following will

Rick use to accomplish the task?

  1. Accounting template

  2. Trust Center

  3. Form control

  4. Evaluate Formula

Answer: C Explanation:

A form control is an original control that is compatible with old versions of Excel, beginning with Excel version5.0. It is designed for use on XLM macro sheets. It can be used when a user wants to simply interact with cell data without using VBA code and when he wants to add controls to chart sheets. By using form controls, the user can run macros. He can attach an existing macro to a control, or write or record a new macro. These controls cannot be added to UserForms, used to control events, or modified to run Web scripts on Web pages.Answer option A is incorrect. The accounting template is used for numbering months of a financial year to period numbering. It is used to compare month to month, actual v budget, quarter to quarter, year to year variances. It is the initial point for other reports that need the use of months.

AnsweroptionDisincorrect.EvaluateFormulaistheformulaexaminationtoolprovided

by Microsoft Excel. This tool is useful for examining formulas that do not produce any error but

are not generating the expected result.Answer option B is incorrect. Trust Center is where a user

can find security and privacy settings for Microsoft Office 2010 programs.

Question No: 24

You work as an Office Assistant for Media Perfect Inc. You are creating a report in Microsoft Excel 2010. The report worksheet will include the sales made by all the sales managers in the month of January.

In the worksheet, you are required to place a pictorial representation displaying the percentage of

total sales made by each sales manager in January. Which of the following charts will you use to

accomplish the task?

  1. Bar

  2. Line

  3. Column

  4. Pie

Answer: D Explanation:

In order to accomplish the task, you will have to insert a pie chart in the worksheet. Excel provides a pie chart facility to display data that is arranged in one column or row on a worksheet.

Pie charts display the size of items in one data series, proportional to the sum of the items.

Question No: 25

You work as an Office Assistant for Tech Perfect Inc. You are working in a spreadsheet. You use a function in one cell and it works perfectly but when you attempt to copy the function down to other rows, you get the #REF error. Which of the following are the reasons that are causing the above problem?

Each correct answer represents a complete solution. Choose all that apply.

  1. You are inserting a new column, next to a column that is already formatted as text.

  2. Excel is trying to reference an invalid cell.

  3. The lookup_value or the array you are searching resides in a cell containing unseen spaces at the start or end of that cell.

  4. You are referencing an entire worksheet by clicking on the grey square at the top left of the

worksheet.

Answer: B,D Explanation:

The Lookup Function Won#39;t Copy Down to Other Rows error occurs when a user uses a function in one cell and it works perfectly but when he attempts to copy the function down to other rows, he gets the #REF error. The #REF!Errorarises when Excel tries to reference an invalid cell. This error occurs if the user has referenced an entire worksheet by clicking on the grey square at the top left of the worksheet. For Excel, this reference range is 1 to

1048576. Since the references are Relative References, Excel automatically increases the row references when this cell is copied down to other rows in the spreadsheet.

Answer option C is incorrect. The Failure to Look Up Values in Excel error occurs when a user gets an unexpected error while trying to look up or match a lookup_value within an array and Excel is not able to recognize the matching value. If the lookup_value or the array the user issearching resides in a cell, the user can have unseen spaces at the start or end of that cell. This will create the situation where the contents of the two cells that the user is comparing look the same but extra spaces in one of the cells cause the cells to have slightly different content. The other reason is that the contents of the cells that are being compared may have different data types.

Answer option A is incorrect. The Excel Won#39;t Calculate My Function error occurs when a user types in a function and pressesEnter;the cell shows the function as the user typed it, instead of

returning the function#39;s value. The reason that causes this problem is that the cells containing

the formula are formatted as #39;text#39; instead of the #39;General#39; type. This happens when the user

inserts a new column, next to a column that is already formatted as text due to which the new

column inherits the formatting of the adjacent column.

Question No: 26

You work as an Office Assistant for Blue well Inc. You want to record a macro and save it with the name quot;Auto_Openquot; so that the macro will run whenever you open the workbook containing the macro.

While doing so, you observe that the Auto_Open macro fails every time. Which of the following are the causes of this?

Each correct answer represents a complete solution. Choose all that apply.

  1. The default workbook or a workbook loaded from the XLStart folder is opened before running the macro.

  2. The workbook is opened programmatically using the Open method.

  3. TheworkbookwhereauserwantstosavetheAuto_Openmacroalreadycontainsa VBAprocedure in its Open event.

  4. The workbook is based on the record button that is disabled by default before running

the

Auto_Open macro.

Answer: A,B,C Explanation:

The various limitations of recording an Auto_Open macro are as follows:

  1. If the workbook where a user wants to save the Auto_Open macro already contains a VBA procedure in its Open event, then all actions in the Auto_Open macro are overridden by the VBA procedure used for the Open event.

  2. The Auto_Open macro will be ignored when a workbook is opened programmatically using theOpen method.

  3. The Auto_Open macro runs before any other workbooks are opened. Therefore, if the user records actions he wants Excel to perform on the default workbook or a workbook loaded from the XLStart folder, the Auto_Open macro will fail when the user restarts Excel because it runs before the default and start-up workbooks are opened.

Answer option D is incorrect. This is an invalid answer option.

Question No: 27

Rick works as an Office Assistant for Tech Perfect Inc. He is creating a user form through

Microsoft Excel 2010. While creating forms for a number of users, he is required to repeat some of the actions multiple times. It is a very time consuming process. To resolve this issue, he wants to record the sequence of actions to perform a certain task and to play them back in the same order.

Which of the following actions will Rick take to accomplish the task?

  1. He will use the Trust Center bar.

  2. He will use the Evaluate Formula tool.

  3. He will put the workbook in a trusted location.

  4. He will create and run a macro.

Answer: D Explanation:

A macro is defined as a tool that permits a user to automate tasks and add several functionalities

to forms, reports, and controls. For example, if a user adds a command button to a form, he associates the button#39;s OnClick event to a macro, and the macro consists of the commands that are to be performed by the button each time it is clicked.

The macro records the user#39;s mouse clicks and keystrokes while he works and lets him play them back later. The macro can be used to record the sequence of commands that the user uses to perform a certain task. When the user runs the macro, it plays those exact commands back in the same order.

Answer option B is incorrect. Evaluate Formula is a formula examination tool provided by Microsoft Excel. This tool is useful for examining formulas that do not produce any error but are not generating the expected result.

Answer options A and C are incorrect. The benefit of connecting to external data from Microsoft

Excel is that a user can automatically update Excel workbooks from the real data source wheneverthe data source is updated with new information. It is possible that the external data connection might be disabled on the computer. For connecting to the data source whenever a workbook is opened, it is required to enable data connections by using the Trust Center bar or by putting the workbook in a trusted location.

Question No: 28 HOTSPOT

Rick works as an Office Assistant for Tech Perfect Inc. He is creating a report through Microsoft

Excel 2010. He wants to fill the active cell with the content of the adjacent cell. Mark the option that he will choose to accomplish the task.

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Answer:

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Question No: 29

Which of the following steps will you take to merge copies of a shared workbook? Each correct

answer represents a part of the solution. Choose all that apply.

  1. In the Select Files to Merge into Current Workbook dialog box, click a copy of the workbook

    containing changes to be merged, and then click OK.

  2. Click Compare and Merge Workbooks on Quick Access Toolbar.

  3. Open the copy of the shared workbook to merge the changes.

  4. Save the workbook if prompted.

  5. Add Compare and Merge Workbooks.

  6. Click Compare and Merge Workbooks on Macro Enabled Access Toolbar.

Answer: A,B,C,D,E Explanation:

Take the following steps to merge copies of a shared workbook: 1.Add Compare and Merge Workbooks.

2.Open the copy of the shared workbook to merge the changes. 3.Click Compare and Merge Workbooks on Quick Access Toolbar.

  1. Save the workbook if prompted.

  2. In the Select Files to Merge into Current Workbook dialog box, click a copy of the workbook

containing changes to be merged, and then click OK.

Question No: 30

You work as an Office Assistant for Tech Tree Inc. You have created a report in a workbook in

Microsoft Excel 2010. You want to summarize a large amount of data to analyze numerical data and to answer unexpected questions about your data in the Business Intelligence (BI) report that you are working with. For this purpose, you are required to create a PivotTable. Which of the following steps will you take to accomplish the task?

Each correct answer represents a part of the solution. Choose all that apply.

  1. Click OK.

  2. Choose Select a table or range under Choose the data that you want to analyze.

  3. Select the Macro-enabled checkbox in the Insert Security dialog box, and then click OK.

  4. Click PivotTable or click the arrow below PivotTable, and then click PivotTable in the Tables

    group on the Insert tab.

  5. Click a cell in the cell range that contains data for using worksheet data as the data source.

Answer: A,B,D,E

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